The 5 Best Document Scanners for a Paperless Office
If you’re shopping for a this year, it helps to know what actually stands out.
Some models looked good on paper, but only a few delivered in real use.
Our top choice was clear.
1
Brother DS-640 Compact Mobile Document Scanner, (Model: DS640) 1.5"x2"x11.9"
9.8
Amazon.com
2
ScanSnap iX2500 Wireless or USB High-Speed Cloud Enabled Document, Photo & Receipt Scanner with Large 5" Touchscreen and 100 Page Auto Document Feeder for...
9.2
Amazon.com
3
Epson WorkForce ES-50 Portable Sheet-Fed Document Scanner for PC and Mac
8.9
Amazon.com
4
Canon imageFORMULA R10 - Portable Document Scanner, USB Powered, Duplex Scanning, Document Feeder, Easy Setup, Convenient, Perfect for Mobile Users
8.9
Amazon.com
5
Epson Workforce ES-400 II Color Duplex Desktop Document Scanner for PC and Mac, with Auto Document Feeder (ADF) and Image Adjustment Tools, ES-400 II
8.5
Amazon.com
Top Pick
This is the product that stood out most — for performance, price, and overall value.
Brother DS-640 Compact Mobile Document Scanner, (Model: DS640) 1.5"x2"x11.9"
$134.99
PRIMEPRIME
in stock
Amazon.com
Features
| Part Number | DS640 |
| Model | DS640 |
| Warranty | 1-year limited warranty |
| Color | white |
| Release Date | 2020-03-04T00:00:01Z |
| Size | New DS640 |
- Time-saving, fast scan speeds. Scans color and black and white documents at up to 16 ppm. (Color and monochrome scan speed, letter size paper at 300dpi.)
- On the go scanning. Powering the Brother DS-640 document scanner through the included micro USB 3.0 cable to a laptop or PC enables scanning from virtually anywhere and makes the DS-640 highly portable for mobile professionals.
- Compatible with the way you work. The software included with the DS-640 document scanner allows you to scan to multiple "Scan-to" destinations including File, Image, OCR, Email, and cloud services to keep your business moving. (When connected to a PC with applicable software. Drivers and bundled software available via download at solutions.brother.com. Internet connection required. Refer to User Guide for more information.)
- Bundled software lets you do more. The included software suite provides document management and OCR software that allows you to turn your hardcopy documents into editable Microsoft Word files. (When connected to a PC with applicable software. Drivers and bundled software available via download at solutions.brother.com. Internet connection required. Refer to User Guide for more information.)
- Compact and lightweight. The sleek new design of this Brother document scanner measures less than 11.8 inches in length and weighs about 1.5 pounds, making it easy to take with you wherever you go.
- Handle a variety of document sizes. The Brother DS-640 document scanner allows you to scan a variety of documents including invoices and receipts, up to 72 inches long and on paper up to 72 lb. bond weight.
- Scan plastic ID and business cards. Easily scan business cards and plastic ID cards through the same location as other documents.
- Optimize images and text for storage/classification. The software included with the Brother DS-640 document scanner enhances scans with automatic color detection/adjustment, image rotation (PC only), bleed through prevention, background removal, text enhancement and color drop. (When connected to a PC with applicable software. Drivers and bundled software available via download at solutions.brother.com. Internet connection required. Refer to User Guide for more information.)
- Flexible business processes/system support. Supports Windows, Mac® and Linux® environments and TWAIN/WIA for PC/ICA for Mac/SANE drivers. (Drivers and bundled software available via download at solutions.brother.com. Internet connection required. Refer to User Guide for more information.)
- At your side support. 1-Year Limited Warranty and Brother free online, call, or live chat technical support for the life of your scanner. (Free technical support only in USA.). Greyscale - 256
Top Picks Compared
Here are the other options we recommend. Each brings something different to the table, depending on what you’re looking for.
Brother DS-640 Compact Mobile Document Scanner, (Model: DS640) 1.5"x2"x11.9"
$134.99
PRIMEPRIME
in stock
Amazon.com
Features
| Part Number | DS640 |
| Model | DS640 |
| Warranty | 1-year limited warranty |
| Color | white |
| Release Date | 2020-03-04T00:00:01Z |
| Size | New DS640 |
- Time-saving, fast scan speeds. Scans color and black and white documents at up to 16 ppm. (Color and monochrome scan speed, letter size paper at 300dpi.)
- On the go scanning. Powering the Brother DS-640 document scanner through the included micro USB 3.0 cable to a laptop or PC enables scanning from virtually anywhere and makes the DS-640 highly portable for mobile professionals.
- Compatible with the way you work. The software included with the DS-640 document scanner allows you to scan to multiple "Scan-to" destinations including File, Image, OCR, Email, and cloud services to keep your business moving. (When connected to a PC with applicable software. Drivers and bundled software available via download at solutions.brother.com. Internet connection required. Refer to User Guide for more information.)
- Bundled software lets you do more. The included software suite provides document management and OCR software that allows you to turn your hardcopy documents into editable Microsoft Word files. (When connected to a PC with applicable software. Drivers and bundled software available via download at solutions.brother.com. Internet connection required. Refer to User Guide for more information.)
- Compact and lightweight. The sleek new design of this Brother document scanner measures less than 11.8 inches in length and weighs about 1.5 pounds, making it easy to take with you wherever you go.
- Handle a variety of document sizes. The Brother DS-640 document scanner allows you to scan a variety of documents including invoices and receipts, up to 72 inches long and on paper up to 72 lb. bond weight.
- Scan plastic ID and business cards. Easily scan business cards and plastic ID cards through the same location as other documents.
- Optimize images and text for storage/classification. The software included with the Brother DS-640 document scanner enhances scans with automatic color detection/adjustment, image rotation (PC only), bleed through prevention, background removal, text enhancement and color drop. (When connected to a PC with applicable software. Drivers and bundled software available via download at solutions.brother.com. Internet connection required. Refer to User Guide for more information.)
- Flexible business processes/system support. Supports Windows, Mac® and Linux® environments and TWAIN/WIA for PC/ICA for Mac/SANE drivers. (Drivers and bundled software available via download at solutions.brother.com. Internet connection required. Refer to User Guide for more information.)
- At your side support. 1-Year Limited Warranty and Brother free online, call, or live chat technical support for the life of your scanner. (Free technical support only in USA.). Greyscale - 256
ScanSnap iX2500 Wireless or USB High-Speed Cloud Enabled Document, Photo & Receipt Scanner with Large 5" Touchscreen and 100 Page Auto Document Feeder for...
$419.99
$449.99
in stock
Amazon.com
Features
| Part Number | PA03860-B005 |
| Model | PA03860-B005 |
| Warranty | 1 Year Manufacturer |
| Color | Black |
| Release Date | 2025-06-24T00:00:01Z |
| Size | NEW ScanSnap iX2500 Black |
- OUR MOST ADVANCED SCANSNAP. Large touchscreen, fast 45ppm double-sided scanning, 100-sheet document feeder, Wi-Fi and USB connectivity, automatic optimizations, and support for cloud services.
- CUSTOMIZABLE. SHARABLE. Select personalized profiles from the touchscreen. Send to PC, Mac, mobile devices, and clouds. QUICK MENU lets you quickly scan-drag-drop to your favorite computer apps.
- STABLE WIRELESS OR USB CONNECTION. Built-in Wi-Fi 6 for the fastest and most secure scanning. Connect to smart devices or cloud services without a computer. USB-C connection also available.
- PHOTO AND DOCUMENT ORGANIZATION MADE EFFORTLESS. Easily manage, edit, and use scanned data from documents, receipts, photos, and business cards. Automatically optimize, name, and sort files.
- AVOIDS PAPER JAMS AND DAMAGE. Features a brake roller system to feed paper smoothly, a multi-feed sensor that detects pages stuck together, and skew detection to prevent paper damage and data loss.
Canon imageFORMULA R10 - Portable Document Scanner, USB Powered, Duplex Scanning, Document Feeder, Easy Setup, Convenient, Perfect for Mobile Users
$164.00
$210.00
PRIMEPRIME
in stock
Amazon.com
Features
| Part Number | 6144B002AA |
| Model | 4861C001 |
| Warranty | One Year Warranty – Advanced Exchange Service |
| Color | White |
| Release Date | 2020-08-31T00:00:01Z |
| Size | Compact |
- STAY ORGANIZED – Easily convert your paper documents into digital formats like searchable PDF files, JPEGs, and more.Power Consumption : 2.5W or less (Energy Saving Mode: 0.7W). Suggested Daily Volume : 500 scans..Does it contain liquid: no
- CONVENIENT AND PORTABLE –lightweight and small in size, you can take the scanner anywhere from home offices, classrooms, remote offices, and anywhere in between
- HANDLES VARIOUS MEDIA TYPES – Digitize receipts, business cards, plastic or embossed cards, reports, legal documents, and more
- FAST AND EFFICIENT – No technical hurdles or complicated setups here; easily scan both sides of a document at the same time, in color or black-and-white, at up to 12 pages-per-minute, and with a 20 sheet automatic feeder
- BROAD COMPATIBILITY – Works with both Windows and Mac devices, be it laptop or computer
- BUILT-IN SOFTWARE – Use your scanner with ease as the powerful scanning software is already built-in, requires no installation, and updates automatically
- PREVIEW YOUR SCANS – Adjust and organize your scanned files as you edit, straighten, and trim your files or create buttons with custom scanning settings and destinations
- HIGH-QUALITY IMAGING – Leveraging the same technology used in Canon’s camera products, you’ll save great-looking output in color, black-and-white, or grayscale
- SUSTAINABLE DESIGN – Save energy and the environment with a scanner that is ENERGY STAR Certified
- This product is not intended for scanning photographs on photo paper / photographic media
Epson WorkForce ES-50 Portable Sheet-Fed Document Scanner for PC and Mac
$129.99
PRIMEPRIME
in stock
Amazon.com
Features
| Part Number | ES-50 |
| Model | ES-50 |
| Warranty | 1-Year Limited |
| Color | Black-30 |
- Fastest and lightest mobile single sheet fed document scanner in its class(1) small, portable scanner ideal for easy, on the go scanning
- Fast scans a single page in as fast as 5.5 seconds(2) Windows and Mac compatible, the scanner also includes a TWAIN driver.
- Versatile paper handling scans documents upto 8.5 x 72 inches, as well as ID cards and receipts
- Smart tools to easily scan and organize documents Epson ScanSmart Software(3) makes it easy to scan, review and save
- USB powered connect to your computer; No batteries or external power supply required
- Includes Nuance OCR create searchable PDFs and editable Word and Excel files, Scan speed up to 5.5sec per sheet
- Scan to the cloud(4) scan files directly to online storage accounts with the included software Included Twain driver compatible with virtually any imaging software
- Compatible with Windows and Mac works with your existing system; Twain driver included
- Automatic feeding mode combine multi page scans into one file; Scanner automatically accepts each new sheet as it’s inserted
- The fastest and lightest mobile single-sheet-fed document scanner in its class1, the WorkForce ES-50 features fast speeds ― scanning a single page in as fast as 5.5 seconds2. This small, portable scanner accommodates extra-long pages, ID cards and more. Refer attached user manual below
Epson Workforce ES-400 II Color Duplex Desktop Document Scanner for PC and Mac, with Auto Document Feeder (ADF) and Image Adjustment Tools, ES-400 II
$299.99
$379.99
PRIMEPRIME
in stock
Amazon.com
Features
| Part Number | ES-400 II |
| Model | ES-400 II |
| Warranty | 1-year limited warranty in the U.S. and Canada |
| Color | Black |
| Release Date | 2021-01-05T00:00:01Z |
- FAST DOCUMENT SCANNING – Speed through stacks with the 50-sheet Auto Document Feeder, perfect for office scanning and working from home
- INTUITIVE, HIGH-SPEED SOFTWARE – Epson ScanSmart Software lets you easily preview scans, email files, upload to the cloud, and more. Plus, automatic file naming saves time
- SEAMLESS INTEGRATION – Easily incorporate your data into most document management software with the included TWAIN driver, ensuring seamless integration with office workflows.
- EASY SHARING – Scan straight to email or popular cloud storage services like Dropbox, Evernote, Google Drive, and OneDrive. Ideal for home or office scanning.
- SIMPLE FILE MANAGEMENT – Create searchable PDFs with Optical Character Recognition (OCR) and convert scans to editable Word or Excel files effortlessly, ideal for document scanning.
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